5 Asana Alternatives for Better Project Management in 2025

While Asana remains a popular choice, it may not be the right fit for everyone. Some find it overly complex, others face costly automation limits, and cross-team collaboration can be challenging. A lack of customization and advanced features can be a dealbreaker for high-volume work.

If you need a more intuitive, cost-effective, and flexible project management tool, here are the best Asana alternatives for 2025.

Key Features to Look for in Asana Alternatives

We’ve analyzed dozens of user discussions to uncover what teams truly need in an optimal project management solution. When looking for an Asana alternative, users consistently prioritize simplicity, flexibility, and cost-effectiveness while avoiding unnecessary complexity. Based on this feedback, here are the key capabilities to consider when selecting the right tool.

✔️ Simplicity & Ease of Use

• Personalized onboarding.
• Intuitive UI that makes navigation effortless.
• Lightweight collaboration tools for easy project organization.

✔️ Multiple Work Views for Better Flexibility

• Kanban, Scrum, Gantt charts, stage-gate, etc., to accommodate different work styles.
• Multiple workflows in one place to visualize different types of work
• Unlimited projects and tasks for better workload management.
• AI-powered tools for streamlining project management work.

✔️ Scalability & Customization

• Easy to scale up as teams grow.
• Customizable workflows and automation to enhance efficiency.
• Tasks that work across multiple boards for inter-departmental collaboration.

✔️ Cost-Effective Pricing & Feature Balance

• Affordable paid plans that suit different budgets.
• Implementation and migration support services.

1. Businessmap (formerly Kanbanize): Best Asana Alternative for Project Portfolio Management & Strategy Execution

Businessmap is a flexible and scalable work management platform designed to adapt to your team’s unique way of working. Businessmap supports Scrum, Kanban, stage-gate processes, SAFe, Flight Levels, and hybrid work management approaches, allowing teams to manage work by naturally blending in your current organizational processes.

»» Businessmap Key Features for Project Management & Goals Tracking

• Strategic Alignment & Lean Project Portfolio Management: Connect strategic and operational OKRs across all teams. Link each OKR to projects from the portfolio and track strategy execution in a single place.

• Customizable Workflows: Set up your workflows based on your current processes, no need for revolutions. Separate your different types of work and hierarchical structures with multiple workflows on a single board.

• Digital Whiteboards: Use unlimited whiteboards within work boards, for individual tasks, or embed them directly into your dashboard for a global overview of your organization’s workflow.

• AI-Powered Tools: Automatically generate work analysis reports.

• Manage Projects on Timelines, Gantt charts, Workflow Views: Visualize dependencies, identify process bottlenecks and work impediments.

• Built-in Analytics: Gain real-time insights through powerful workflow performance summaries.

• Powerful Automation: Utilize thousands of automation combinations to streamline repetitive processes and boost efficiency.

»» Businessmap’s Flexible & Lean Pricing

Businessmap offers a flexible pricing structure to accommodate teams of all sizes:

• Standard Plan – $9.93/user/month (annually) with NO LIMITATIONS on all features. Less than $7/user for 1000 users with NO LIMITATIONS on OKRs, project portfolio management capabilities, customizable workflows, and more.

• Enterprise Plan – Custom pricing + custom discounts, enhanced security, and dedicated support for large organizations.

• 14-Day Free Trial – No credit card required.

• Free Prerecorded Demo

• Free Product Tour

★ Businessmap Capterra Rating: 4.8/5

2. Teamwork

Teamwork is a project management platform designed to enhance task management, project tracking, and team collaboration. People praise Teamwork for its intuitive interface, structured project organization, and strong collaboration tools.

»» Teamwork Key Features

• Project Task Management: Available list, table, boards, Gantt project views, and up to 50,000 automations (actions per month) for advanced plan subscribers.

• Project Tracking & Time Logging: Monitor progress and time reports, track log time. Advanced plan users get unlimited custom reports and Enterprise dashboards.

• Integrations & API limits: Zapier, Slack, MS Teams integrations, Enterprise plan subscribers can use up to 500 API requests/minute.

»» Teamwork Pricing Model

Teamwork offers a range of pricing plans to accommodate different team sizes and needs:

• Free Plan – For small teams (up to 5 users) getting started.

• 30-Day Free Trial – Available for paid plans.

• Deliver Plan – $10.99/user/month (billed annually, 3-user minimum).

• Grow Plan – $19.99/user/month (billed annually, 5-user minimum).

• Scale Plan – $54.99/user/month (billed annually, 5-user minimum).

• Enterprise Plan – Custom pricing with advanced features and services.

★ Teamwork Capterra Rating: 4.5/5

3. Zoho Projects

Zoho Projects is a cloud-based project management solution that helps teams streamline planning, execution, tracking, and reporting. With a user-friendly interface and strong collaboration tools, Zoho Projects is a budget-friendly project management solution for teams to visualize projects, track progress, and integrate with Google and Microsoft apps.

»» Zoho Projects Key Features

• Project Management Essentials: Offers unlimited projects, up to 120 GB storage, up to 30 project templates, and user hierarchy available for its Enterprise plan subscribers.

• Flexible Task Management: Create and assign tasks, track time, and task dependency within a single project or across projects (for Enterprise plan users).

• Resources Management: Available as an Add-on

• Zoho's AI Assistant: Offers insights, and it’s available for both paid plans.

»» Zoho Projects Pricing Model

• Free Plan – Supports up to 3 projects with basic tasks and issue reports.

• Premium Plan – $4/user/month (billed annually) with unlimited projects, 20 project templates, workload reports, and Gantt charts.

• Enterprise Plan – $9/user/month (billed annually) with user hierarchy, advanced cross-project reporting, and enhanced analytics.

• Add-ons – Read-only users and Resource management starting at $7/5 users/month (billed annually).

• Free Trial – 10-day free trial. No credit card is required.

★ Zoho Projects Capterra Rating: 4.5/5

4. Notion

Notion is a customizable workspace management and collaboration tool combining note-taking, task management, and AI-enhanced productivity features into a flexible platform. It allows users to track personal and professional projects with flexible databases, templates, and integrations.

»» Notion Key Features

• Collaborative Workspaces: Combines setting up, planning, and organizing management in a centralized place.

• Teamspaces for Collaboration: Ideal for small businesses and startups needing a centralized hub for team projects.

• Extensive Template Library: Supports to-do lists, meeting notes, and more.

• Timeline, Boards, Calendar Views: Included with all plans.

• Integrations and Public API: Connects with Slack, Zapier, and more to compensate for missing native time-tracking and data visualization features.

• AI-Powered Customization: Available as an additional charge to all available plans.

»» Notion Pricing Model

Notion offers a tiered pricing structure to accommodate individuals, teams, and enterprises:

• Free Plan – Ideal for individuals managing personal projects.

• Plus Plan – $10/seat/month (billed annually) with 100 guest invites.

• Business Plan – $15/seat/month (billed annually), includes private Teamspaces and SAML SSO.

• Enterprise Plan – Custom pricing, offering advanced Teamspace permissions, workspace analytics, granular admin roles, and custom data retention settings.

• Notion AI Add-On – Available with all plans for an additional charge of $8 per member/month, billed annually.

★ Notion Capterra Rating: 4.7/5

5. ProjectManager

ProjectManager is a cloud-based project management tool that helps teams plan, track, and collaborate on multiple projects in real-time. Advanced Gantt charts, portfolio dashboards, and automated reporting provide a solution for organizations that need detailed project oversight and resource management.

»» ProjectManager Key Features

• Multiple Project Views: Kanban boards, task lists, and real-time dashboards.

• Advanced Gantt Charts: You can customize and track project timelines with milestones, dependencies, and real-time updates.

• Custom Workflows and Automation: Use workflow templates and up to 20 automation rules per workflow as an Enterprise plan subscriber.

»» ProjectManager Pricing Model

• Team Plan – $13 per user/month (billed annually) for up to 10 users and 20 projects.

• Business Plan – Starts at $24 per user/month (billed annually) for larger teams, 100 projects, and 5 Guest Licenses included.

• Enterprise Plan – Custom pricing, including unlimited user seats, advanced reporting, and assisted onboarding for a limited time.

★ ProjectManager Capterra Rating: 4.1/5

Best Asana Alternatives Quick Overview

Why Businessmap (formerly Kanbanize) Is the Ultimate Asana Alternative

Here’s why Businessmap stands out: it offers unmatched flexibility, strategic alignment, and cost efficiency in one powerful platform.

>> OKRs at Scale with Unlimited Hierarchy

Businessmap supports strategic alignment by allowing organizations to structure and link Strategic, Tactical, and Operational OKRs across all teams. Unlike Asana, it provides an unlimited hierarchy, ensuring seamless execution and visibility from high-level objectives to daily workflows. With Management Boards, you can consolidate multiple team boards into a centralized hub, while parent-child link relationships help cascade OKRs without losing sight of top-level strategy.

>> More Customizable Workflows

Unlike Asana, Businessmap offers the most flexibility on the market, helping organizations build unlimited workflows on a single work management board. Customize your workflows using work types, projects, and classes of service, ensuring full process visualization tailored to your needs.

>> Miro-like Whiteboards

Businessmap seamlessly integrates work management with idea generation and collaboration at no extra cost. Brainstorm freely on whiteboards, then instantly convert ideas into projects or tasks on your boards for streamlined execution.

>> All-in-One Solution at a Fraction of the Cost

Businessmap combines customizable workflows, OKRs at scale, and digital whiteboards with standard features like Kanban, Scrum, project portfolio management, and reporting - all in one unified platform. It eliminates the need for multiple tools, helping you save money while managing your strategy execution and daily operations.