13 Powerful Project Management Tools to Use in 2025

What Is Project Management Software?

Project management software is a digital application that helps teams plan, track, and manage projects effectively. PM tools make it easier to organize tasks, manage resources, and monitor progress - whether you're running small projects or managing global portfolios.

Modern PM software goes beyond simple task lists. They offer features like dashboards, roadmaps, advanced reporting, and workflow automation, helping teams stay aligned to strategy and productive.

They provide a central hub for collaboration, improve transparency, and help teams adapt to shifting market needs. No wonder the global market for project management software is projected to grow at a 15.7% rate from 2023 to 2030.

What Are the Vital Features of Project Management Software?

Project management software typically provides:

• Workspaces to organize multiple projects.
• Project planning with milestones and dependencies.
• Work breakdown structures (WBS) are used to break down large projects into manageable components.
• Task and dependency management for smoother delivery.
• Dashboards and reporting to track progress in real time.
• Collaboration tools for communication and file sharing.
• Time tracking for better forecasting and accountability.

These features allow project managers to stay focused, make data-driven decisions, and ensure work aligns with organizational goals.

13 Best Project Management Software Brands in 2025

Here are 13 of the most widely used and powerful PM tools to consider in 2025:

1. Businessmap (formerly Kanbanize)

Businessmap is an all-in-one project and portfolio management software that connects strategy with execution. It allows users to visualize and manage projects through interconnected boards and workspaces. With built-in OKRs, dashboards, and analytics, it's designed for enterprise agility and transparency.

Key Features

• Management & Team Workspaces
• Interactive whiteboards
• Kanban boards
• OKR alignment
• Workflow automation
• Advanced analytics module
• Executive dashboards
• Integrations with Power BI, MS Teams, Tableau, Google Drive, GitHub, Zapier

»» Best for: Organizations that need end-to-end visibility and alignment. 

2. Jira

Jira by Atlassian is one of the most popular PM tools, especially in software development. It excels at issue tracking, Agile workflows, and reporting. Teams can customize Scrum or Kanban boards and use advanced roadmaps for long-term planning. The software provides pre-built and customizable reports, including burndown charts, velocity charts, and control charts. The Insights feature allows teams to make data-driven decisions.

Key Features

• Agile reporting & dashboards
• Timelines and backlogs
• Scrum & Kanban boards
• Process automation
• Bug tracking
• Integrations with DevOps and collaboration tools

»» Best for: Agile teams and software developers.

Check our detailed Businessmap vs. Jira comparison.

3. Microsoft Project

Microsoft Project is a classic project management software widely used across industries. Its hallmark is the Gantt chart view, which provides detailed timelines and dependencies. Built-in templates make it easy to launch new projects quickly. Key Features

• Gantt charts and timelines
• Project roadmaps
• Pre-built reports
• Task and resource management 
• Time tracking
• Custom dashboards

»» Best for: Teams already in the Microsoft ecosystem.

4. Smartsheet

Smartsheet blends the familiarity of a spreadsheet with modern project management features. It offers multiple visualization options, from Gantt charts to Kanban boards, making it flexible and user-friendly.

Users can generate and oversee tasks, set due dates, and track the progress of multiple projects across various workflows. This capability enables complete transparency throughout all levels of the organization. The platform provides several distinct views for workflow visualization, including card, calendar, grid, and Gantt chart views.

Key Features

• Automation workflows
• Content collaboration
• Grid, card, calendar, and Gantt views
• Resource management
• Customizable dashboards
• Integrations with Slack, Jira, Microsoft 365

»» Best for: Teams looking for flexibility and ease of use.

5. ProjectManager

ProjectManager is a cloud-based platform combining planning, tracking, and reporting in one place. It supports Agile, Waterfall, or hybrid approaches, making it versatile across industries.

Key Features

• Kanban boards & Gantt charts
• Workflow automation
• Real-time dashboards
• Timesheets & task lists
• Portfolio roadmaps
• Custom reports
• Task lists

»» Best for: Teams using hybrid project management approaches.

6. Asana

Asana is known for its intuitive design and flexibility. It helps teams organize work across projects, portfolios, and workflows, offering views like lists, calendars, and Kanban boards. 

Key Features

• Portfolios & templates
• Workflow automation
• Real-time dashboards
• Time tracking
• Custom fields
• Task dependencies

»» Best for: Cross-functional teams looking for scalability.

7. ProofHub

ProofHub is an all-in-one project management and team collaboration tool designed to simplify how teams deliver projects effectively. With its intuitive interface and minimal learning curve, teams can plan projects, customize workflows, manage tasks, and communicate in one centralized platform. 

Teams can manage multiple projects with different methodologies using Kanban boards, Gantt charts, and calendars. Also, built-in chat, discussions, shareable notes, and online proofing reduce misunderstandings and ensure seamless collaboration across departments and remote teams.

ProofHub is highly suited for teams and organizations that want complete visibility, accountability, and structure in their work across all levels. Its flat-fee, no-per-user pricing model is especially suitable for growing businesses, as they can onboard unlimited users at absolutely no extra cost.

Key Features

• Kanban boards and Table
• Gantt charts and Calendars
• Built-in chat, discussions, and announcements
• Time tracking and timesheets
• Online proofing and file sharing
• Custom roles and permissions
• Custom reports and progress tracking

»» Best for: Teams needing strong collaboration features.

8. ClickUp

ClickUp offers one of the most customizable PM software platforms. With its hierarchical structures and over 15 views, it adapts to any project management methodology, from Agile to Waterfall.

Key Features

• Gantt charts & timelines
• Custom tasks & checklists
• Hierarchy: Spaces → Folders → Lists → Tasks
• Time tracking & automations
• Integrations with 1,000+ apps

»» Best for: Teams needing deep customization.

9. Monday.com

Monday.com organizes projects into workspaces and boards, allowing users to customize workflows with drag-and-drop simplicity. It offers automation and integration features to connect strategy with daily execution.

Key Features

• Kanban boards & Gantt charts
• Dashboards & reporting
• Custom workflows
• Code-free automations
• Integrations & add-ons

»» Best for: Visual teams that value ease of use and collaboration.

10. Wrike

Wrike is an adaptable platform that supports Agile, Waterfall, and hybrid methods. It offers customizable workflows, advanced analytics, and strong collaboration tools.

Key Features

• Kanban-style boards and Gantt charts
• Resource booking
• Document collaboration
• Time tracking
• Advanced analytics and BI
• Shareable dashboards
• Real-time reporting

»» Best for: Large teams needing flexibility and analytics.

11. Teamwork

Teamwork combines task management with collaboration features like time tracking and workload management. It's designed for ease of use, enabling teams to plan and execute projects more efficiently.

Key Features

• Workload & resource management
• Kanban boards
• Time tracking
• Custom fields & templates
• Workflow automation

»» Best for: Agencies and service teams needing billing/time features.

12. Nifty

Nifty provides an all-in-one solution for project management, team collaboration, and communication. It offers a centralized workspace where teams can seamlessly plan, track, and execute projects. It is a weapon of choice for many engineering, sales, marketing, IT, and product teams.

Nifty comes with features that support different views for task organization, offering flexibility in project planning. Users can create project roadmaps to visualize and plan long-term project timelines.

Key Features

• Kanban and Timeline view
• Integrated Calendar
• Workflow automation
• Document Management
• Time tracking
• Dashboard reports

»» Best for: Managing diverse project workflows.

13. Zoho Projects

Zoho Projects is a versatile PM tool for diverse industries. It includes time tracking, resource management, and bug tracking alongside standard project planning features.

Key Features

• Kanban boards & Gantt charts
• Workflow automation
• Timesheets
• Issue/bug tracking
• Custom fields & reports

»» Best for: Businesses already using Zoho's ecosystem.

Which Is the Easiest Project Management Tool?

Ease of use depends on team needs, but Smartsheet, Asana, and Monday.com are often praised for their intuitive interfaces and low learning curve. They're ideal if you're just starting with PM software.

Businessmap, on the other hand, provides an end-to-end solution with advanced features such as goal-setting and complete portfolio visibility, making the alignment between strategic goals and day-to-day actions seamless.

How to Benefit from Project Management Tools?

• Centralized hub for collaboration and communication.
• Transparency across all workstreams.
• Better prioritization of projects and tasks.
• Alignment of project deliverables with strategic objectives.
• Improved predictability and early risk detection.
• Faster reporting and data-driven decision-making.

How to Choose the Right PM Software?

When selecting a PM tool, consider:

• Features – Does it cover planning, reporting, automation, and integrations?
• Scalability – Will it grow with your team?
• User Interface – Is it intuitive for your team to adopt quickly?
• Integrations – Does it connect with your existing tools (email, calendars, collaboration apps)?
• Customization – Can you adapt workflows to your processes?
• Security – Look for role-based permissions and data encryption.

»» Always take advantage of free trials to test usability with your team before committing to a purchase.

Comparison Table: Project Management Software Overview